Managed RoHS and REACH Documentation

Respondy manages RoHS and REACH compliance documentation for electronics manufacturers. We collect supplier declarations, verify the information against your bill of materials, and organize everything into a structured Technical File managed on the manufacturer’s behalf. Separately, we prepare a Compliance Report for customer facing summaries and outward communication, while the manufacturer retains responsibility for compliance and required technical documentation.

Respondy focuses on EU RoHS and EU REACH documentation for electronics products. This includes supplier declarations, REACH SVHC statements, and RoHS Declarations of Conformity supported by a structured Technical File, with a separate Compliance Report used for customer facing summaries and outward communication. By keeping the scope focused, the workflow stays consistent and the documentation remains easier to maintain over time.

Getting started is simple. Most customers begin by sharing a bill of materials and basic supplier contact information. Once we have that information, we begin supplier outreach, collect declarations, and assemble the documentation required for your Technical File, which you can access, export, retain, and produce if needed.

A pilot typically produces visible results within one to two weeks. During that time we review the BOM, contact suppliers, and begin assembling the documentation required for the Client accessible Technical File managed on your behalf. After the pilot, coverage can be expanded to additional products.

Supplier outreach follows a structured sequence of reminders and follow ups. If documentation is still missing, the part is flagged as a gap and listed in the coverage summary. This gives your team clear visibility into which items are complete and which still require action.

For each product, Respondy builds and maintains a structured Technical File on the manufacturer’s behalf, supported by supplier declarations and compliance evidence. We also prepare a separate Compliance Report for customer facing summaries, along with draft RoHS Declarations of Conformity and REACH SVHC statements so your documentation is organized and ready for outward communication.

The manufacturer remains the legally responsible party for compliance and for maintaining the required technical documentation. Respondy prepares the supporting documentation and manages the Technical File on your behalf, but the final Declaration of Conformity is issued on your company letterhead and signed by your authorized representative.

Most compliance tools provide a platform and expect your team to manage the workflow. Respondy operates as a managed program. You provide the BOM and supplier contacts, and we run the outreach, documentation collection, and Technical File management on your behalf.

The pilot focuses on one product or a limited subset of a BOM. During the pilot we contact suppliers, collect current declarations, and begin building the Client accessible Technical File on your behalf. You receive a separate Compliance Report with a coverage summary, a list of any missing documentation, and draft compliance statements for review.

No. Respondy is not a testing lab, does not test products, does not issue RoHS certifications, and does not provide legal advice. Respondy manages supplier declarations, Technical File records, Compliance Reports, and draft support materials so the manufacturer can review and use the documentation as part of its own compliance process.